Mohawk Valley Water Authority – March 23, 2009
Chairman Gaston called the meeting to order at 5:07 PM and opened with the
Pledge of Allegiance.
Roll Call:
Present: Vincent Coyne,
Chairman Gaston presided and Suzanne Harmon took the minutes.
Approval of the February 23, 2009 Minutes:
Motion made by: Mr. Price
Seconded by: Mr. Snyder
Vote: (8) Ayes
(0) Nays
(2) Abstain (Mr. Gaston & Mr. Wallace)
(2) Absent
Motion carried.
Mr. Becher explained that the next three resolutions are standard resolutions
approved at this time each year.
They pertain to the MVWA waiving back water charges on properties that are sold
by municipalities for tax foreclosures and then remarketed to new owners and put
back onto the tax rolls. After
discussion, the three resolutions were approved as followed:
Resolution: Water Charges on County and City Owned One to Four Family
Residential Structures
Moved by Mr. Coyne. Seconded by Mr.
DeLia.
Vote: (10) Ayes
(0) Nays (2) Absent
Motion carried.
Resolution: Water Charges on County and City Owned Commercial Properties
Moved by Mr. DeLia. Seconded by Mr.
Coyne.
Vote: (11) Ayes
(0) Nays (1) Absent
Motion carried.
Resolution: Water Charges on County and City Owned Vacant Lots
Moved by Mr. Coyne. Seconded by Mr.
DeLia.
Vote: (11) Ayes
(0) Nays (1) Absent
Motion carried.
Mr. Goodney stated that the new Marcy Reservoir Tank and Control building will
provide 3MG of water storage for the MVWA Low and Intermediate Service Zones and
will regulate pressures into these areas and in conjunction with the
Resolution: Award of Contract No. 1 for General Construction for the Proposed
Marcy Reservoir Tank
The general construction scope involves site preparation and restoration,
installation of pipe and valves and construction of a control building and
related facilities. The contract
was awarded to C.O. Falter Construction Corp. in the amount of $1,633,101.00.
Moved by Mr. Trevisani.
Seconded by Mr. Ryan.
Vote: (11) Ayes
(0) Nays (1) Absent
Motion carried.
Resolution: Award of Contract No. 2 for Pre-stressed Concrete Water Storage Tank
Construction for the Proposed Marcy Reservoir Tank
The water tank construction scope involves erecting a 3MG concrete tank in
conformance with AWWA standards, piping interconnections and related facilities.
The contract was awarded to Natgun Corp. in the amount of $1,534,400.00.
Moved by Mr. Brodsky.
Seconded by Mr. Ryan.
Vote: (11) Ayes
(0) Nays (1) Absent
Motion carried.
Resolution: Award of Contract No. 3 for Electrical Construction for the Proposed
Marcy Reservoir Tank
The electrical construction scope involves furnishing and installing power and
control wiring, controls and SCADA components for the new tank and control
building and related facilities.
The contract was awarded to Patricia Electric in the amount of $244,000.00.
Moved by Mr. Trevisani.
Seconded by Mr. Ryan.
Vote: (11) Ayes
(0) Nays (1) Absent
Motion carried.
Resolution: Water Treatment Plant; Granular Activated Carbon DBP Control Pilot
Study – Evaluate Alternative Gradations and Regenerated Media Effectiveness
The next phase of the GAC project includes pilot-scale testing of GAC from
various vendors to evaluate a change in media size and GAC source in an effort
to improve filter run times and reduce cost.
The basic services to be provided in the next phase include the
following; develop work plan and testing protocol, economic analysis, pilot
start-up assistance, pilot testing data analysis and project meetings.
The professional services contract is awarded to Malcolm Pirnie Inc. in
the amount of $15,000 to perform these tasks and shall be paid out of the
Operating Budget.
Moved by Mr. Coyne.
Seconded by Mr. Trevisani.
Vote: (11) Ayes
(0) Nays (1) Absent
Motion carried.
Review and Approval of the September 30, 2008 and December 31, 2008 Investment
Statements
Mr. Korfonta stated that these are investment statements of the trust funds that
the MVWA has. The Public
Authorities Law requires that the MVWA provide the Board with statements every
quarter for approval.
Mr. DeLia stated that these statements were reviewed and approved at the Finance
Committee meeting.
Moved by Mr. DeLia.
Seconded by Mr. Brodsky.
Vote: (11) Ayes
(0) Nays (1) Absent
Motion carried.
Committee Reports:
Capital Projects:
Mr. DeLia stated that the committee met
on Friday, 3/20 and had a successful meeting in which they covered resolutions
7-10. There are meeting notes for
review in the board packets.
Budget and Finance:
Mr. Brodsky stated that in February,
overall consumption was down 8.6% compared to February of the previous year.
This decrease occurred both in monthly and quarterly accounts.
The accumulated year-to-date consumption deficit has climbed to 18.8
million cubic feet from 15.2 million cubic feet the previous month.
The MVWA continues to monitor some of its larger accounts to identify
trends or anomalies.
Mr. Korfonta stated that several large upfront payments were made in January for
the calendar year including insurance and chemicals.
As a result, the cash position is breakeven for the fiscal year.
Mr. Korfonta asked the Board members to review the Draft MVWA Procurement Policy
with redline changes. If you have
any questions, changes or suggestions, please give him a call.
The Procurement Policy will be discussed at the next Budget and Finance
Committee meeting and then brought back to the Board in the next couple of
months for approval.
Also, please review the Actuarial Valuation of Postretirement Health Care
Benefits as of 4/1/09. There is a
new accounting requirement which has an actuarary estimate what the future
liability will be regarding retiree benefits.
There will be an actuary at the next Board meeting to explain the report.
Personnel Committee:
Mr. Ryan stated that the committee did not meet this month.
Operations:
Mr. Price stated that the committee did not meet this month.
Executive Director’s Report:
-
Mr. Becher stated that there was an exit conference call with the NYS
Auditors and there were no findings regarding Board compensation.
There will be a report.
-
Mr. Becher had no new news regarding the lawsuit with the NYS Canal
Corporation.
-
The MVWA is taking a look at its Disaster Recovery Plan since personnel were
evacuated from City Hall on February 25 due to asbestos.
The MVWA has had a few meetings covering a range of scenarios with
call numbers, contacts, etc. Each
department will be compiling information a fairly detailed recovery plan.
Our computers are backed up every day.
Mr. Becher was pleased how things were handled internally through
those two days.
-
Monday, March 9th
Mr. Becher met with the supervisor
and assistant supervisor from the Town of
-
The Deerfield Tank should be on-line soon.
New Business:
Mr. Wicks suggested that Mr. Becher speak to Mayor Raefaro regarding the City of
The next Board meeting will be held on Monday, April 20, 2009.
Motion made to adjourn the meeting at 6:15 PM by Mr. Snyder.
Seconded by: Mr. DeLia
Motion Carried.
Respectfully submitted,
__________________________
Suzanne M. Harmon, Secretary
